Southampton City Race

Southampton City Race – Final Details

Revision 1 dated 12 October

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Welcome

Southampton Orienteering Club extend a warm welcome to the Southampton City Race. This is the first event of the November Classic Weekend, a National level urban event and counting towards the UK orienteering League, the UK Urban League and the Southern England Urban Orienteering League.

We’d like to thank you for entering the event and hope that you enjoy the day.


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Start times will be pre-allocated. Parking may be tricky. You will need to visit the event centre to collect your emiTag and bib. The start procedure for courses 1 to 5 is longer than usual.

To give yourself adequate time for parking, collecting tag and bib and getting to your start location, we recommend you arrive in Southampton at least 1 hour 15 minutes before your start time.


Event centre

The event centre is the Spark Conference Centre, Solent University, East Park Terrace, Southampton SO14 0YN. Here you will find tag and bib issue, a secure bag drop, toilets, download and results.

If you have ordered 50th November Classic merchandise you will be able to collect it from here.

The event centre will be open from 11:00 until 17:00.

Getting there

Public transport links into Southampton are very good. The event centre is a 15 minute walk from Southampton Central train station. There are seven bus services that stop at Solent University.

When approaching the event centre on foot, please be aware that the parks and green areas of the city centre are out of bounds. Please keep to the main thoroughfares.

Car parking

There is free parking at the event centre on a first-come, first-served basis. Access to the car park is from the western carriageway of St Andrews Road at GR SU422123, Lat/Long 50.909502, -1.400328.

If you are navigating by postcode then use SO14 0YN, the postcode of the campus. Drive past the campus buildings heading South. At the crossroads turn left and left again at the roundabout. The entrance to the car park will be on your left.

It is a private car park that is open and free to the public at weekends. Although there are 200 spaces it is unlikely that later arrivals will be able to park at the event centre.  We’re not allowed to manage the parking so there will be no car park marshalls. If you intend to park at the event centre please leave yourself plenty of time to put plan B into effect. You could well waste 10 minutes looking for a free space, 15 minutes finding a public car park and 15 to 20 minutes walking from your car to the event centre! And you need to be at the event centre at least 30 minutes before your start time.

Details of the city centre pay and display car parks can be found online at www.southampton.gov.uk/roads-parking/parking

Entry and Fees

Online entry only for adult courses (1 to 5). Limited entry on the day for junior courses (6 and 7) only.  EOD fee £8. See www.novemberclassic.org for online entry fees.

Courses

The distances given are straight line.

Course 1 MO 6.9km
Course 2 WO MV 5.9km
Course 3 MSV WV 5.4km
Course 4 MUV WSV 4.0km
Course 5 WUV M/WHV 3.3km
Course 6 M/W 16- 3.1km
Course 7 M/W 12- 1.9km

Subject to final planning and controlling.

Bibs, tags and bags

All competitors must report to the event centre in good time to be issued with a numbered bib and EMIT touch free emiTag. Bibs must be worn during the competition. Safety pins will be provided. emiTags are worn on the wrist and must be returned at download.

If you own your own EMIT brikke you will not be charged for your use of the emiTag.

There is a secure bag drop in the event centre. Your bib has a tear-off tag to attach to your bag. You’ll need your bib to retrieve your bag after your run.

Timing

Start times:

Adult (courses 1 to 5) – 12:00 until 15:00

Young Junior (course 7) – 13:00 until 13:45

Junior (course 6) – 14:15 until 15:00

Courses close at 16:30.

Adult courses route to start

The route to the start will be signed from inside the event centre. Look for the signs on the left-hand side of the atrium, leading down the stairs. Do not leave through the main doors.

For the adult courses (1 to 5) there is a five minute walk to the pre-start. You will enter the pre-start at -8 minutes. Therefore you should leave the event centre to make your way to the start at least 15 minutes before your start time.

The warm-up area is located just before the pre-start.

There is a 300m taped route from the pre-start to the start.

Junior courses route to start

Course 6 and Course 7 each have their own start area. Please leave the event centre through the main entrance and follow the signs to your start.

Juniors should allow themselves 10 minutes to get from the event centre to their start. The route to the Course 6 start involves crossing two roads at light-controlled crossing points. The route to the Course 7 start is via one of those crossings. Both crossings will be marshalled.

Start procedure

All competitors will have a punching start but you will be allocated a start time and you should make all efforts to be on time. If you don’t you may have a long wait for a start slot on your course.

As you enter the -3 box you will clear your emiTag. Please make sure your tag flashes. This is your indication of a successful punch at the controls.

Loose, waterproof control descriptions will be available at -3. A blank map will be available at -2.

As you leave the start please make sure that you “punch” at the start control and your emiTag flashes.

Map

The map is at 1:4000 scale to the current specification (ISSOM 2007) for sprint maps.

Punching

In the case of your emiTag not working (i.e. no light flash on punching) please use the pin punch attached to the control and punch the map. Report this at download.

Course notes

The urban terrain of central Southampton is gently sloping southwards towards Southampton Water, with no real height difference until the City walls are encountered in the south of the map. The map area includes ornamental parks, civic buildings and shopping, residential and historical areas.

Please take care out on the courses. The normal urban hazards are out there including kerbs to trip up on, roads to cross and pedestrians to bump into!

Competitors will need to be careful in damp or wet conditions in the old town area on the stone paths and City walls, which can be slippery.

Courses 1 to 6 inclusive will have a compulsory timed out section across the busiest road at a marshalled, light-controlled pedestrian crossing. Please wait for the green light and take notice of any instructions given by the marshals.

The finish

The finish is a 100m walk from the event centre. Please cross the road at the pedestrian lights when making your way back to the event centre.

The finish area is a great place to spectate the latter stages of all courses.

Download and results

Download and results are in the event centre. Please download as soon as possible after you finish. You must report to download even if you retire. Results will be displayed live in the event centre and live online at www.race-results.info.

Traders and refreshments

Our friends from Ultrasport will be in the car park with their amazing range of orienteering and running equipment and clothing.

The Flying Aubergine café, located across the road from the event centre and right next to the finish, serves hot and cold food and drinks. They have a great menu including vegan and vegetarian meals. They are offering a 10% discount on food (not drinks) to all competitors.

Raffle

There will be a free raffle. Up And Running have donated a Silva backpack as the prize. Your bib number will be your raffle ticket. We’ll make the draw during the event with the lucky winner able to collect their prize before they leave or at the Classic the following day.

Things to do

There are plenty of things to do and see in Southampton. Check out www.discoversouthampton.co.uk/events

On the day of the event Southampton FC are at home to Burnley. Kick-off is 3pm.

In the evening there’s a firework show at Mayflower Park. See www.mayflowerparkfireworks.co.uk

 

The small print

emiTags

If you lose your emiTag the charge is £50.

Photography and O-Safe

Photography is not allowed in the toilets or any “changing area” including the car park.

Any concerns with photography or the behaviour of anyone toward any child or young adult must be reported to the event organiser or other official.

Safeguarding is everyone’s responsibility, play your part, report any concerns and put good practice into effect.

Dogs

Dogs are not allowed on the courses or in the event centre.

Risk assessment

A comprehensive risk assessment has been carried out by the organiser and will be available to read at the event. Participants take part at their own risk and are responsible for their own safety during the event.

Insurance

The British Orienteering insurance policy provides public liability cover. Please note that if you have competed in three orienteering events and have not joined an orienteering club that is a member of British Orienteering, then you are not covered by this insurance.

Medical conditions

If you have a High Risk Medical Condition you are invited to download and complete this form:  https://www.britishorienteering.org.uk/images/uploaded/downloads/officials_handbook_safety_firstaid_medical_form_280514.doc and place it in a sealed envelope with your name on it. This can be left at registration. Envelopes will only be opened if required for a medical emergency. Unopened envelopes should be collected after the event. Any unclaimed envelopes will be destroyed after the event.

Event cancellation

If the event has to be cancelled for reasons beyond our control, SOC reserve the right to retain all or some of your entry fee to cover committed costs.

Officials

Planner: Colin Hicks

Controller: Roger Thetford TVOC

Organiser: Pete Davis – 07448 984748

Risk Assessment for Southampton City Race