November Classic 2017

Southampton Orienteering Club

50th November Classic and

Southern Championships

Final Details as at 10th October 2017

version 2

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Date               Sunday 5th November 2017

Venue           Highland Water and Acres Down, New Forest

 

Car Park and Assembly Area:

  • Field, entrance is at GR SU 279092
  • The nearest postcode is SO43 7GA
  • Assembly is at the far side of the field

 

Travel Directions:

  • From North & East from blue sign at end of M27 continue along A31 for 2.3 miles up hill and past Rufus Stone services. Then take next road on left, signed emery Down. This road has a 40mph limit and is liable to have wandering ponies, cattle and donkeys. The car park field is signed in on right 2 miles after leaving the A31.
  • From West leave A31 at beginning of M27. Follow directions as for North & East. Note there is no Right Turn off A31 at Stoney Cross.
  • From South go through Lyndhurst (long one way system) and turn left to Swan Green. At Swan Green turn right signed Emery Down. Continue for 0.9 miles, going past the New Forest Inn. The car park field is on the left.
  • On leaving the event only those travelling west can turn left out of the car park as there is no exit east onto the A31. If travelling east or north turn right on leaving the car park to go through Lyndhurst. There may be roadworks in the centre of Lyndhurst although they are due to be finished the week before.

 

Facilities:

  • Toilets in Assembly field
  • Traders: British and Continental Catering, O Nosh catering, Ultrasport & Compass Point
  • Enquiries in the marquee from 8.30 – 12.30
  • Marquee for meeting, viewing previous Classic memorabilia,Classic O tops, Southern Championships trophies and prize giving
  • First Aid: The Response Group near Finish

 

Southern Championships and Registration:

Entries via Fabian 4. Closing Date 30th October. Variable fees. No entry after this date.

BOF members: Seniors £18, / Juniors & under 25 £9. Non BO + £2.

Emit hire £1.50, Juniors + under 25 Free

Last minute: Seniors £22 / Juniors & Under 25  £ 11

Postal Entries on SEF to November Classic, 23 Campion Drive, Romsey, Hampshire. SO51 7RD by October 27h. Cheques made payable to Southampton Orienteering Club.

 

Results Display:

Results will be displayed in/near the marquee.

 

Course/Class combinations:

Course  Length  Climb    TD        Start     Map scale         Classes                                    Colour

1          16.7      405       5          Red      15                     M21E

2          11.6      300       5          Red      15                     M20E,M18E, M35L,M40L,M21L,W21E

3          9.9        240       5          Red      10                     M45L, M50L

4          8.9        235       5          Red      10                     M55L, M18L, M20L, W21L, M21S

5          8.0        190       5          Red      10                     M60L,M16A

6          7.7        170       5          Red      15                     W20E,W18E,W35L, W40L, M35S, M40S

7          6.8        185       5          Red      10                     M65L, M45S, M21V, W45L, W50L

8          6.4        145       5          Red      10                     M70L, M50S, M55S, M20S, M18S, W55L, W21S,

W20L, W18L, W16A                               Blue

9          5.4        160       5          Red      10                     M75L, M60S, W60L, W35S

10         4.9        165       5          Red      10                     M65S, W65L, W70L, W40S, W45S, W50S Green

11         4.0        130       5          Red      10                     M80, M70S, W75, W20S, W18S, W21V,                                                                                      W55S,W60S                                  Short Green

12         3.2        105       5          Red      10                     M85,M90,M75S, W80, W65S, W70S VSGreen

13         1.9        50         5          Red      10                     W85,W90

14         5.5        125       4          Red      10                     M14A, M16B                             Light Green

15         4.2        105       4          Red      10                     W14A, W16B

16         3.2        55         3          Blue      10                     M12A, M14B, W12A, W14B                    Orange

17         2.3        30         2          Blue      10                     M10A, M12B, W10A, W12B                    Yellow

18         1.7        10         1          Blue      10                     M10B, W10B                                         White

 

  • There are 18 courses, each one with one or more classes. The competitor can choose which class to pre-enter, either an age class (E/L/S) or an open Colour class.
  • To be eligible for titles/prizes in the Southern Championships you must be a member of British Orienteering, registered through SCOA, SEOA or SWOA and compete in your E/L/A age class or run up (eg a M40 can compete in M21, a M16 can compete in M18A, M20L or M21E).
  • The Organiser reserves the right to consolidate entries for E and L classes into one class in the 18,20 and 21 age groups if entry numbers are low, to provide credible competition.
  • There is no late entry for Championship classes.
  • Only White, Yellow & Orange classes will be available for EOD.
  • Start times will be published on the Fabian4 website by the morning of Wednesday 1st Range 9.30 – 12.00. Courses close 14.30.
  • Start lists will be available at Enquiries and at the Starts.
  • Spare Emit back up cards will be available at Enquiries.
  • Competitors who have their own emit cards may go straight to the Start.
  • As this is a Level A event start times can not be changed. If you miss your start we will try to fit you in as soon as possible, but some courses are very full so it could be a long wait. Start times will NOT be changed
  • Results will be produced by age class on the day and also by course online.

 

Prize giving

  • Southern Championship trophies will be on display in the marquee.
  • There are trophies for eligible premier age class winners and medals for the first 3 eligible places in each E/L/A age class. (M/W 18/20/21 E/L/A for other age classes: M/W 10-80, medals only for M/W 85/90)
  • The prize giving will take place in the marquee at about 2.15pm. Please stay to congratulate the winners.
  • Trophy and medal winners will be called up a few minutes ahead of the presentation for their age class and should assemble at the left side of the marquee. The order will be displayed in the marquee. After receiving trophies please proceed to the side of the marquee to collect trophy boxes, record receipt of trophy and give you consent for your photograph to be published.

 

Emit Card Issue and Return

  • Competitors hiring Emit cards need to collect them from Enquiries before going to the start
  • Hired Emit cards will be collected at Download.
  • A charge of £45 will be made for lost cards
  • Spare back up cards will be available for competitors with their own cards at Enquiries

 

Start:

  • The Starts are approximately 400m from the Assembly field. The route to the Red Start will be taped from the SW corner of the field. It goes south along a wide track for 400m but there are a couple of properties who may be moving vehicles during the event. As it is close by there will not be a clothing dump. If conditions are adverse clothing could be left there but would need to be collected after your run.
  • The route to the Blue Start goes along the same track, but heading north
  • Call up is at -4 minutes.
  • Maps will be in boxes labelled with course number (1 – 18)
  • It is up to competitors to arrive in time. Late arrivals will only be allowed to start when a suitable vacant slot is available when it does not affect the seeding. On heavily subscribed courses this may result in a long wait. Start times will NOT be changed.
  • Control descriptions will be printed on the map and loose descriptions, on waterproof paper, will be available in the start lanes. Courses 17 & 18 will have written descriptions, all other courses will have pictorial descriptions.
  • Non-Championship runners on courses 17 &18 only, ie only those running White and Yellow classes, will be able to see their maps before they start.
  • Shadowing of orienteers competing in Championship courses is not permitted. Anyone shadowing someone doing a non-Championship (colour) course must do so after their run.

Crossing Points:

Courses 1 – 6 cross Highland Water which is a large stream with some deep holes. Suitable crossing points which have been overprinted on the map are either fords or bridges. They are indicated by a )( symbol. These crossing points are not compulsory but advised, unless stated otherwise in  Assembly and the Start on the day of the event.

 

Finish:

  • The finish is in the Assembly field. Please proceed direct to Download once you have completed your course, or if you are retiring.
  • Courses close at 14.30

 

Map and Planners Notes:

  • The area consists of open heathland, natural deciduous woodland and enclosed managed forest areas.
  • The following special mapping symbols have been used;

Man-made feature from natural materials – usually a hide or shelter

Other man-made features – triangulation pillar, prominent sign-posts & memorial seats

Large distinct tree – generally trees in open areas over 2.5m high

Small distinct trees and thickets – generally trees under 2.5m high in open areas or thickets

The non-IOF symbol for platforms has been used

  • Individual fallen trees that offer little obstacle to progress have not been mapped. Larger fallen trees and groups of fallen trees that impede general progress have been mapped using the undergrowth symbols. Individual rootstocks are not mapped.
  • In the open areas, the more extensive patches of gorse are mostly passible. They have been mapped using the appropriate undergrowth symbol. Distinct clumps of impassable gorse over approximately 10m ² have been mapped using the impassable vegetation symbol. Individual gorse bushes smaller than this are not mapped.
  • Courses 1,2 & 6, use an A3 map at 1:15 000
  • All other courses use an A3 map at 1:10 000
  • Both maps have 5m contours and are printed on waterproof paper.
  • Control descriptions are printed on all maps and loose descriptions will be avaiable in the start lanes.
  • A sample Emit control will be displayed at Assembly
  • Courses close at 14.30

 

 

Protests

If you have any reason to complain about your course or the event arrangements, please talk informally with the Organiser in the first instance. If it is not possible to resolve the issue, please follow the British Orienteering rules on complaints, protests and appeals.

 

Safety;

  • Ticks are present in the New Forest – wear full length clothing and check yourself after your run.
  • Free roaming ponies,cows, donkeys and pigs are part of the attraction of the New forest, but they can be unpredictable. Do not approach them or attempt to feed them. The may bite, kick or do both!
  • There is public access to the New Forest. Please respect the rights of others, particularly horse riders
  • Emit will be used to check competitors into and out of the forest. You must report to Download even if retiring.
  • Competitors travelling alone are encouraged to leave a set of keys at Enquiries.
  • Competitors are advised to carry whistles.
  • Dogs on a lead are welcome in the car park. It is a farmers field used by livestock. Dogs are not allowed on courses.
  • Any competitor with a high risk medical condition is invited to download and complete the standard BO form (officials_handbook_safety_firstaid_medical form_

280514.doc). Place it in a sealed envelope with your name on the outside and leave it at Enquiries. Envelopes will only be opened if required for a medical emergency and unopened envelopes will be destroyed immediately after the event.

  • Competitors take part in this event at their own risk and are responsible for their own safety.

 

Photography:

We expect to have a photographer(BO accredited) at the event, specifically for the prize giving.

You are welcome to take photos at the event, but be respectful of other people’s privacy and do not take inappropriate or intrusive photos.

 

Special Details:

  • British Orienteering rules, including Competition Rule 1 – Area championships, apply.
  • Digital printing of maps has been approved by E & CC.
  • The Organiser reserves the right to insist that waterproof jackets with hoods are carried. Please come prepared. Notices will be displayed at Assembly, the exit to the starts and the Starts if they are required.
  • Maps will not be collected at the finish. Competitors are reminded this is a Championship race so please do not show your map to those yet to start.
  • To reduce the risk of spreading Ash Die-back and other non-native plant diseases please follow the general guidance:

Check,

                                    Clean,

                                    Dry

Please check clothing and equipment before leaving home and again in the car             park after the event to ensure that there is no visible plant material on your shoes           or clothing. If there is it should be removed and left on site. Knock off any soil or   leaf litter. Once home thoroughly clean your footwear and clothing, then leave them       to dry as long as possible.

 

Accidents:

  • The Response Group will provide first aid in the Assembly field.
  • The best A & E to use is at

Southampton General Hospital

Tremona Road

Southampton

SO16 6YD

02380 77722

  • There is also an A & E at Salisbury, Odstock  Road, Salisbury. SP2 8BJ
  • Telephone    01722 336262          if that is on your way home.

 

Cancellation:

Cancellation is the last resort. However if very bad weather is forecast or some unforeseen event makes it necessary to cancel a notice will be placed on the SOC website. If the event is cancelled SOC reserves the right to retain part of the entry fee to cover cost already occurred.

 

Officials:

Planners        Nick Bosbury, Simon Bevan

Controller       Peter Brett (DEVON)

Organiser       Mary Nixon – mary.david.nixon@gmail.com or phone 01794 516298 before 9pm

Deputy           Kevin Bratcher

Risk Assessment for the November Classic

 

Southern Night Championships – A reminder that the Southern Night Championships will be taking place at Penn Wood (near High Wycombe) on Saturday 2nd December. Entries are open now, and will close on Sunday 26th November. More details on the TVOC website at www.tvoc.org.uk